Alumni Awards terms and conditions and privacy notice

Introduction

Below are the Study UK Alumni Awards 2023-24 Entry Rules and how we store and use information you provide to us via your application form. All applicants must click ‘Yes, I accept’ for all boxes on the application submission page in order for their application to be submitted and considered for the Study UK Alumni Awards.

Privacy Notice

The British Council complies with UK data protection law and data protection laws in other countries that promote data protection best practice.

The personal information provided by applicants will be used by the British Council for the purposes of managing the Alumni Awards. The information will be used by the judges to assess the applications in line with the judging criteria in section 4 of the Entry Rules. Your references will also be checked as described in section 6 of the Entry Rules. The legal basis for processing personal data is that processing is necessary for the performance of a contract (the Competition Terms and Conditions).

All applications will be shared with the applicants’ former UK university/ies. The British Council may also share personal information with trusted third parties, including an external shortlisting agency, reference checking agencies, and applicants’ former scholarship awarding bodies, when necessary to fulfil the purposes stated above. The information that British Council holds/shares about you will be treated as confidential and will only be disclosed to any other party:

• as detailed in this notice and in the terms and conditions document (i.e. your former UK university/ies, scholarship awarding bodies, external shortlisting agency, judging panels and reference checking agencies), or at your request and with your consent;

• to investigate or prevent fraud.

Under UK data protection law you have the right to ask for a copy of the information we hold on you and the right to ask us to correct any inaccuracies in that information. If you have concerns about how we have used your personal information, you also have the right to complain to a privacy regulator. If you want to find out more, please visit our website: https://www.britishcouncil.org/privacy. All information we hold about you will be held securely and deleted after seven years in accordance with British Council data retention policies, unless you choose to become a British Council alumna, as described in section 13 of the Entry Rules below. In this case you can maintain your relationship with the British Council indefinitely.

Entry Rules

Alumni Award applicants must:

• Accept responsibility for maintaining the confidentiality of the User id (email address) and password used to access the Alumni Awards portal.

• Notify the British Council of any unauthorised use of their User id and/or password.

• Provide personal information that is in all respects true, accurate and up to date and is not, in any respect, misleading, deceptive or inaccurate or likely to mislead or deceive.

• Notify the British Council immediately of any relevant changes in their application at any stage during the application process.

• Applicants must re-confirm the accuracy of their application should they be selected as a finalist.

If you do not provide your personal data, the British Council will be unable to process your application.

Please read the Study UK Alumni Awards entry rules below and check the tick box on the submission page of your application to agree.

The Study UK Alumni Awards (The “Alumni Awards”) are operated by or on behalf of the British Council to recognise and honour the outstanding achievements made by alumni who have studied at, or for a qualification awarded by, a listed or registered UK Higher Education Institution.
Alumni submit one application. All eligible alumni applicants from countries without awards and winners and finalists from countries with awards are entered into the global Alumni Awards. National level awards are run at the same time, but separate to, the Global Awards.
The 28 finalists for the global awards (four award categories x seven global regions) will be celebrated digitally via a campaign on Study UK social media. The four global award winners will also be celebrated digitally and will be awarded with return flights to the UK, to build their professional networks, raise their profiles and support their careers.
There are four award categories. These are:
Science and Sustainability Award - Recognising alumni who have distinguished themselves through their career and achievements in the world of science and sustainability, and who can demonstrate the impact and scale of their achievements in their profession, and beyond.
Culture and Creativity Award - Recognising alumni who have carved a career for themselves in arts and culture. We are looking for individuals who can demonstrate their artistic ingenuity, influence and creativity.
Social Action Award - Recognising alumni who have made an exceptional contribution and commitment to creating positive social change and improving the lives of others.
Business and Innovation Award - Recognising alumni who are active in initiating or contributing to innovative or creative new ideas, solutions or business opportunities, that have the potential for strong growth.
Alumni can apply for one of the above four categories only. The judging panel reserves the right to move applicants into a different award category.
Countries hosting national level Alumni Awards (TBC):
1. Bangladesh
2. Brazil
3. China
4. Cyprus
5. Egypt
6. France
7. Ghana
8. Greece
9. India
10. Indonesia
11. Jordan
12. Kazakhstan
13. Malaysia
14. Nigeria
15. Pakistan
16. Philippines
17. Saudi Arabia
18. Sri Lanka
19. Turkey
20. UAE
21. USA
22. Vietnam
The British Council reserves the right to amend the opening and closing dates, and vary them by country, according to local requirements. Any such amendments will be notified in these Entry Rules, on the application portal, and via local promotions in the relevant country/countries.
The opening date of the Study UK Alumni Awards 2023-24 is 1 September 2023. The closing date for all applications is 22 October 2023. *The application deadline was extended to 29 October 2023 for a limited number of countries only.
Any entry received before the opening date or after the closing date will not be accepted. The British Council accepts no responsibility whatsoever for any technical failure or malfunction or any other problem with any system, server, provider or otherwise that may result in any entry being lost, delayed or not properly registered.
Applicants whose application is found to be ineligible will be notified from November 2023 onwards.
All Alumni Award finalists will be notified by 30 April 2024. Winners of national level awards will be announced between December 2023 and March 2024.
Winners of the global level awards will be announced in August/September 2024. This notification will be made to the email address provided by the applicant when registering for the Study UK Alumni Awards in accordance with section 3 of these Entry Rules.
The Alumni Awards will be promoted through the British Council official channels including the website https://study-uk.britishcouncil.org and through third party channels e.g. UK universities. Paper applications will not be accepted.
All applicants must access the application portal link via the https://study-uk.britishcouncil.org/alumni-awards/how-enter page and then follow these steps:
Read and agree to the Terms and Conditions, and the Data Protection/Privacy notices on how data is stored and used
Enter their first and last name and email address where indicated
Enter details of the UK Higher Education Institution and award category selected.
All applicants are required to:
Provide three statements describing their success and achievements within the context of the award category they are applying for, and how it has impacted their community, industry and country; how their experience of studying in the UK/for a qualification from a UK university helped them to achieve their success, and their capacity to be an ambassador for their UK education, including any ongoing links with their institution/UK.
All applicants are required to:
Accept the entry rules and privacy notice by clicking the box in the application form.
Click on the button to submit the application.
Applicants can save their application and complete later, however must submit before the application deadline.
Unsuccessful applicants may reapply for the Study UK Alumni Awards in subsequent years, however they must submit a new application form as per the application process and entry rules for that year. Global award winners of Study UK from the previous years are not permitted to reapply to the awards in subsequent years.
Finalists may be asked to provide their CV/resume and a reference. Global Award finalists will also be asked to submit a one-minute self-made video highlighting their work and their impact, and the influence of their UK education. They will also be required to provide their passport scan and employer details, to confirm any sanctions against them, and to complete a consent form for a reference checking agency to carry out verification checks, and an image consent/permission form.
Applicants’ data will be shared and verified with the alumni’s UK Higher Education Institution as well as the British Council in the UK and overseas. The British Council reserves the right to independently check all information provided by applicants and referees.
Should the applicant be found to have submitted false information, and/or have provided falsified information through referees in support of their application, the applicant will be disqualified from the Alumni Awards. Any titles already awarded (finalist or winner) will be removed from the applicant during or after the Alumni Awards.
British Council reserves the right to withdraw a finalist/winner story should it pose potential reputational risk due to negative publicity, public perception or uncontrollable event.
After the application closing date, all applications will be reviewed by an external agency to ensure that they meet the eligibility criteria, and to select the top 80 applications (20 x 4 award categories) in each of the seven worldwide regions (Middle East and North Africa; Americas, East Asia and the Pacific, Sub Saharan Africa, Europe, Wider Europe, South Asia).
Applications will be reviewed and assessed by an external agency, based on the selection criteria provided by the British Council. Given the large number of applications we receive, the shortlisting agency will first review the answers to the questions on scale of impact, influence of UK education on success, and potential capacity to be an ambassador for UK education, and will only progress the applications of those who score a competitive mark in those questions.
The agency will provide a shortlist of candidates per region to the British Council which will then be forwarded to the relevant regional judging panel. Regional judging panels, consisting of 14 internal and external judges (two per region) will then select 12 finalists (highlighting the top applicant in each of the four categories) from their region, producing a shortlist of 28 global finalists in total.
Applications of the 28 global finalists, as well as finalists at any national level awards are verified by the applicants’ UK HEIs.
A global shortlisting panel, consisting of nine high profile judges, will then review the 28 global finalists’ applications; i.e. the seven regional winners in each of the four award categories (Science and Sustainability Award, Culture and Creativity Award, Social Action Award, and Business and Innovation Award) to select the four global award winners of these categories.
In a separate process not linked to the Global Awards, British Council country offices who are hosting national level awards will review applications from alumni in their respective countries and select the top 10%, followed by an internal/external in-country judging panel to select the finalists and winners for their national awards.
Judging criteria
Judges will review all applications against the same judging criteria (listed below). Applications that demonstrate the highest levels of evidence of meeting each of the criteria will be awarded the highest scores. The highest scoring applicants will be selected as finalists. The judging panel reserves the right to move applications into a different award category, based on the skills and experiences described in their application. The 28 global finalists will be asked to submit a one-minute video as described in section 3) above, as part of the judging process, and for use on social media.
National award finalists may be invited to take part in a short interview with the judging panel.
Applications will be assessed on the extent to which they meet the following five criteria:
Scale of impact in their industry society and country
UK influence: evidence of particular aspects of their UK education that helped them to achieve their success
Media traction: extent to which the alumnus/na’s story is likely to resonate with:
- local/national media - for national level awards, or
- global media - for global awards
Inspiration to the next generation of prospective students
- in country of entry - for national awards, or
- internationally– for global awards
Quality of application
All of the above are marked out of 5, except for ‘Scale of Impact’ which is marked out of 8 (0 = zero impact; 8 = outstanding impact).
The judges’ decision is final and binding. The panel of judges will include at least one member who is independent of the British Council and Alumni Award sponsors/partners. The Alumni Awards reserves at its sole discretion the right to not to make any particular award in any given Category or disqualify any entry that does not meet the entry requirements.
Four global award winners (one per award category) and 24 finalists will be celebrated digitally, via a global social media campaign on Study UK social media platforms. There will be no physical award ceremony. The four global award winners will be invited to the UK for a professional networking opportunity to build their skills and capacity, and support the ongoing development of their careers.
Additionally, in selected countries, national award winners will be announced online and/or at in-country events. Finalists of national level awards will be informed by their local British Council office about the format of the Alumni Awards celebration in their country.
In cases where countries are hosting national award ceremonies, national level finalists who are invited to and choose to attend are responsible for covering their own expenses, including accommodation, subsistence, visas, insurance, international or domestic travel costs or other ancillary costs arising out of participation in The Awards, unless otherwise expressly stated by the British Council.
National level finalists invited to an Award Ceremony in their country will be provided with one guest ticket (free of charge) to accompany them. In addition, the British Council will invite a representative from finalists’ UK Higher Education Institutions. Conditions stated in section 6 and 8 in this document also apply to guests.
If the country or location of an Awards Ceremony becomes unsafe due to an event of Force Majeure, the British Council reserves the right to cancel an Award Ceremony with immediate effect. Attendees will be responsible for any cancellation charges on flights, accommodation and any other costs that they may incur in respect of such cancellation.
No correspondence will be entered into with unsuccessful applicants.
The 28 finalists for the global awards (four award categories x seven global regions) will be celebrated digitally via a campaign on Study UK social media. The four global award winners will also be celebrated digitally and will be awarded with return flights to the UK, to build their professional networks, raising their profiles and supporting their careers.The Alumni Awards will consist of a multi-stage selection process. Alumni applicants submit one application only.
The British Council will collect and store the names and email addresses of all applicants and the additional application details as anticipated by section 3 above. The British Council will use this personal data for the following purposes:
managing the relationship between the applicants and the British Council;
communicating with applicants to answer their queries about the Study UK Alumni Awards;
communicating with all applicants as to the status of their application, and any further documentation required;
validating and sharing all data provided with the applicant’s UK University and to update their records;
marketing and publicity in accordance with section 7 and 9 below.
If an applicant is selected as a finalist, the British Council may use the facilities of reference checking agencies and/or contact the finalists’ referees to verify information provided in finalists’ application forms and references.
Where an applicant has consented to the British Council doing so, the British Council may contact the applicant using the personal data collected to provide information about the goods, services, courses or promotions that the British Council offers.
By participating in the Study UK Alumni Awards, applicants consent to their personal data being processed by the British Council in accordance with, and for the purposes set out in, this section 6.
Applicants can exercise their rights to access their personal data held by the British Council and withdraw their consent to the processing of their personal data. Further information on this process can be found on the British Council’s corporate website.
The British Council intends to publish the names and photographs of the finalists and winners on the British Council’s, and partners’, websites and social media pages, press releases and in other promotional and marketing material. In addition, the British Council may write and publish articles about the finalists and winners. Publicity material of winners and finalists will be shared with their UK Higher Education Institution. By entering the Study UK Alumni Awards, each applicant agrees to the use of their name and image and agrees to co-operate with any such publicity or marketing if they are selected as an Alumni Award Finalist or Winner.
By entering the Alumni Awards each applicant grants the British Council, Alumni Award Partner organisation and own Higher Education Institution, free of charge, permission to use the entry material in any way it wants (including, without limitation, modifying and adapting it for operational and editorial reasons) in any media worldwide. Each applicant confirms that the entry material is their original work, is not defamatory and does not infringe any English laws, that they have the right to give the British Council and their former UK university/ies permission to use it for the purposes specified above, and that all necessary consents for the submission of the entry material have been obtained.
All rights in the British Council’s name and logo, websites, Facebook pages, Twitter pages, press releases and other promotional and marketing material and all course and examination content and materials (together the “Council’s Materials”) shall vest in and remain with the British Council (or its licensors). By participating in the Study UK Alumni Awards, applicants agree that they will not use, broadcast, publish, export, exploit, reproduce nor copy part or all of the Council’s Materials.
If you are invited to, and attend, a national Award Ceremony, or if you are selected as a global award finalist or winner, you agree to the following:
I agree to the British Council photographing and/or recording me and give permission to the British Council to use any material in the photographs and/or recordings where the copyright or any other rights are owned by me and waive all my moral rights and performers’ rights (if any) in the photographs and recordings;
I confirm that the British Council and partners shall be entitled to use the photographs and/or recordings made of me in their original format or edited, adapted or altered, for the purposes of the British Council’s internal and external promotional and publicity materials and for any programmes, publications, websites, electronic publications and social media services worldwide produced by or on behalf of the British Council and partners; and
I agree that the British Council and partners shall be entitled to pass the photographs and/or recordings of me, and my name, to external press and media agencies, publishers and broadcasters, Higher Education Institutions and to partners and other third parties with which the British Council works, anywhere in the world, for the purposes of the Alumni Awards.
All Alumni Award finalists will be asked to provide a professional style photograph and images of them demonstrating their careers, and a short personal summary to be used for social media/event purposes.
Finalists and winners will benefit from their global profile being made more visible through press and publicity opportunities via digital media campaigns, as well as professional development opportunities in selected countries, to be advised by each country participating at a national level.
Some countries hosting national level awards may also offer prize draws for nominators and members of the public via social media competitions to encourage nominations and applications. The details of these additional prize draws will be specified on those countries’ British Council country website Alumni Awards pages.
Four global winners will be invited to the UK to take part in a professional networking visit. Appropriate measures will be in place restricted to Covid-19 (such as a digital ceremony and/or in-country activities).
UK visa and entry clearance: your UK visa application will be processed through TLScontact Application Centre who have the discretion to decide whether to approve or reject your UK visa application. The British Council will provide you with the necessary supporting documents but cannot guarantee the outcome of your visa application.
Visas are applied for online, you can check if you need a visa before visiting the UK here: https://www.gov.uk/check-uk-visa
For general advice on visits, check here: https://www.gov.uk/standard-visitor
The British Council does not provide travel insurance. Global winners should take out Personal Accident Travel insurance for their time overseas. This should include the following standard elements of cover:
Medical costs for treatment in case of illness or accidental injury
Benefits for permanent disabling injuries, e.g. rehabilitation and living costs
Benefits for death and costs of repatriation
Cover for loss or damage to your personal belongings
Cover for cancelled flights, e.g. if the airline goes out of business or on strike
Personal Liability cover. This provides legal support and covers financial costs if you cause injury or property damage to others and are found personally liable.
24hr emergency assistance helpline.
Many policies also have Legal Expenses cover, which is recommended in case the global winner needs legal assistance while overseas.
The global winner should remember to save the emergency contact number for their travel insurance to their mobile phone, keep a copy of the insurance policy in a safe place and give their insurance policy number and the emergency contact number to their next of kin.
Liability
(a) The British Council does not exclude or limit in any way its liability to the Participant for any death or personal injury caused by the British Council’s negligence, any fraudulent misrepresentation by the British Council, or any liability which cannot be excluded by law.
(b) Subject to paragraph (a), no liability is accepted by the British Council for:
loss of or damage to property belonging to the global winner or anyone traveling with the global winner (for example, watches, jewelry, cameras or clothing); or
losses or additional expenses incurred by the global winner due to delays or changes in travel services, sickness, weather, strikes, riots, war, quarantine or any other cause beyond the British Council’s reasonable control; or
any special, indirect, consequential or pure economic loss, costs, damages, charges or expenses.
Subject to paragraphs (a) and (b), the British Council’s total liability to the global winner in contract, tort (including negligence or breach of statutory duty) misrepresentation, restitution or otherwise arising under or in connection with these Programme rules, or the global winner’s participation in the visit, shall be limited to £300 for that global winner.
The British Council may disqualify or refuse to accept the entry of any applicant which does not meet the eligibility criteria or does not otherwise comply with these Entry Rules.
These Entry Rules shall be governed by and interpreted in accordance with the laws of England and Wales and the courts of England and Wales shall have exclusive jurisdiction over any disputes or claims (including, without limitation, non-contractual disputes or claims) arising out of or in connection with the Alumni Awards.
The website may include links to third party websites that are controlled and maintained by others. Any link to other websites is not an endorsement of such websites and you acknowledge and agree that Alumni Awards is not responsible for the content or availability of any such sites.
We invite you to be a part of the British Council’s Alumni Network. As a member of the British Council’s Alumni Network we seek to provide you with opportunities for career advancement, global networking and access to a range of exclusive events and resources. The British Council’s Alumni network is free to join, it brings people together from around the world who have a shared experience of a UK education or British Council learning and development experience.
The British Council will store the information you provide us with indefinitely, as we want to engage with you through the British Council Alumni Network throughout your lifetime. You can opt-out of the British Council Alumni Network communications at any time and your information will be deleted.

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